I have written multiple times about my recommendations for email (don’t use the email address that comes with your internet provider – use Gmail instead – for all the reasons why, read this). Anyway, sometimes I get an email from a reader or client who has just changed their email address.
From the sender’s standpoint, this is perfectly clear – it’s his new email account, and he is letting me know about it. The problem is, I have no idea who this person is. He is sending the message from his new account, so I have never seen this address before.
The message also does not reveal the name of the sender. The best I can determine is that his first name might be Rob, Robert, Bob or some other variation. Even that is not certain though. This could be my best friend sending this email, and I really wouldn’t know.
There is a much better way. Here’s how to send an email to notify your friends or anyone else about your new email account:
Hi – Scott Johnson here. I have a new email address and wanted to let you know about it.
My old email address was: email@example.com
My new email address is: firstname.lastname@example.org
Please only use my new email account from now on. Thanks!
Even after you change, you probably will still want to keep your old account active for a little while. There is always a small percentage of people who will keep sending email to your old account, for whatever reason. At least they won’t be able to blame you for not telling them about your new address!