How to notify people of your new email address

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I have written multiple times about my recommendations for email (don’t use the email address that comes with your internet provider – use Gmail instead – for all the reasons why, read this).  Anyway, sometimes I get an email from a reader or client who has just changed their email address.

emailThe email message that I get looks something like this:

email messageFrom the sender’s standpoint, this is perfectly clear – it’s his new email account, and he is letting me know about it.  The problem is, I have no idea who this person is.  He is sending the message from his new account, so I have never seen this address before.

The message also does not reveal the name of the sender.  The best I can determine is that his first name might be Rob, Robert, Bob or some other variation.  Even that is not certain though.  This could be my best friend sending this email, and I really wouldn’t know.

There is a much better way.  Here’s how to send an email to notify your friends or anyone else about your new email account:

Hi – Scott Johnson here.  I have a new email address and wanted to let you know about it.

My old email address was:

My new email address is:

Please only use my new email account from now on.  Thanks!

Even after you change, you probably will still want to keep your old account active for a little while.  There is always a small percentage of people who will keep sending email to your old account, for whatever reason.  At least they won’t be able to blame you for not telling them about your new address!

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Moe Beaudin
June 14th, 2010

I agree with you that it is important for everybody to know who is sending out the new email address. An alternative to this method is to send out one last email using your old address to everybody in your address book and use the body of the email to let them know what your new email address is. This will assure that they get your email since the new one could be sent to the junk folder by their email providers since it is not recognized when the new one arrives for the first time unless they know what it is ahead of time and can add it to their address book.

June 29th, 2010

Changing email addresses is always a pain which is why I have one from yahoo and gmail like you said. Another thing you can do on your old email is setup an auto reply or out of office reply telling them the new information.

I know someone who moved across the country and still has their account even though they no longer have the service. Maybe some do not delete the accounts now.